Ask yourself the question “if I was not a member, would I want to come back to this club?”. This means that there is a true sense of warmth to the relationships in the room, that no strong personalities dominate the space ongoing, and all members are respected as individuals. Often the meeting vibe can be witnessed by how the members interact outside of the agenda. And during the meeting, energy should be vibrant, warm and buzzing.

• The club members naturally hang around each other outside of the agenda; before and after the meeting, and conversation is strong during the break

• The club has a focus on the development of members, rather than artificially forcing “fun”

• The meeting venue shows a standard of excellence and sets a professional scene for the club meetings

• All members are given autonomy with support, and permission to contribute at the level they are at

• The club delivers on all points of the Mission Statement:

  • supportive and positive

  • learning experience

  • members are empowered

  • develop communication and leadership skills

  • greater self-confidence

  • personal growth

• Ideas to start fostering a better meeting vibe:

  • Play upbeat music to remove the quietness of a room - this helps people chat without being overheard by everyone in the room

  • Ensure the SAA or VPM knows how to greet guests with energy and enthusiasm

  • SAA opens the meeting with positivity, energy and enthusiasm

  • The Toastmaster is well-informed and confident in their position

  • Every member knows every other members full name and pronounces it correctly