The Guest Tracker is a tool that enables you to very easily and for free, keep a track of every lead who contacts your club, and maintain quickly a record of their conversion process towards engaged member. A Google Sheet is ideal, and enables multiple club officers to have access where required.

For the VP Public Relations: Every inquiry that comes in, be sure to collect at least their email address and add to the Guest Tracker. Think of this sheet as your mailing list.

For the VP Membership: Use this to keep track of any guests, and know exactly what is going on with any prospective member at a glance. This ensures their onboarding is smooth, consistent and thorough.

Also, the VP Education, Treasurer and Secretary can refer to this to facilitate scheduling inductions/Icebreakers, payments, and keeping an admin eye on the record overall.