The role of the Secretary is all about administration of the club. Their job is to reduce the mental and admin load of the other club officers. The Secretary can be much more useful and relevant to the club than just keeping minutes and records.

Use the below Club Leadership Success Trackers at Club Officer meetings to help keep all club officers on track and ensure all the needs to happen in the club is getting done. You don't need to be a master of each role, only be able to track them. Also, this gets you a great insight into what's included for all the other club officer roles.

Ask yourself "how can I reduce the mental and admin load of each club officer?" Here are some suggestions:

For the President:

• Set club officer meeting dates, send calendar invites, prepare agenda, record and distribute minutes,

• Ensure the President is aware of any upcoming events for announcement.

For the VP Education:

• Act as Base Camp Manager and approve all level requests, print level completion certificates.

For the VP Membership and Public Relations:

• Carry copies of the Guest Kit and greet guests if required,

• Help to maintain the Guest Tracker, and remind the VPM/PR if any guests need follow up.

For the Treasurer:

• Remind the Treasurer of sending renewals reminders,

• Ensure the correct wording for changes to bank accounts at any such business meeting.

For the Sergeant at Arms:

• Help to maintain the Assets Register,

• Any documentation help required for room bookings, equipment purchase etc.

For the Members:

• Set and send calendar invites for all club meetings,

• Forward any relevant information about upcoming events.